Position Overview
Ultimate Staffing Services is actively seeking an experienced Executive Administrative Assistant for a client located in California. This is a full-time, 100% onsite position, conveniently located near South Coast Plaza, offering a unique opportunity for those looking to transition from a temporary to a permanent role. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM, with no travel required. Will be supporting up to 3 C-levels. Will need to have at least 5+ years experience as an Executive Administrative Assistant. Only apply if you are interested in temp to perm.
Responsibilities
- Exceptional Communication: Ability to effectively communicate with all levels of management, demonstrating poise and professionalism.
- Project Management Expertise: Proven ability to manage multiple high-priority projects and tasks simultaneously with meticulous attention to detail.
- Organizational Excellence: Superior organizational skills, with the ability to prioritize and manage information and tasks efficiently.
- Technological Proficiency: Advanced proficiency with MS Outlook, Excel, and PowerPoint, and a willingness to learn new technologies.
- Proactive Problem Solving: Aptitude for identifying challenges and proactively finding solutions.
- Collaborate Across the Enterprise: Interface seamlessly with corporate and brand functions across multiple offices and regions, fostering strong relationships and alignment.
- Ensure Compliance: Monitor and enforce adherence to corporate policies, including credit card usage, and assist with setup and approvals.
- Be the Executive's Right Hand: Represent the executive office with professionalism and excellence, handling a wide range of clerical and administrative tasks with precision.
- Optimize Office Operations: Efficiently manage tasks such as internet research, calendar management, travel arrangements, and expense reporting, ensuring smooth day-to-day operations.
- Exemplify Discretion and Professionalism: Maintain the highest level of confidentiality and demonstrate unwavering follow-through on all assignments.
Requirements
- Must have recent work experience as an Executive Assistant with 5+ years of experience supporting C-level executives.
- High school diploma required; an Associate's degree is preferred.
- Proficient in Microsoft Outlook, Excel, and PowerPoint.
- Ability to manage high volumes of inbound calls and emails effectively.
- Experience in managing Paycom database or similar systems is a plus.
Required Work Hours
Monday to Friday, 8:00 AM - 5:00 PM
Benefits
The position offers a competitive hourly pay range from $39 to $43.55.
Additional Details
This is a temp-to-hire position, ideal for individuals seeking long-term career opportunities with the potential for growth within the company.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.